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The University of Varmia and Mazury in Olsztyn The consolidated text of the Study Regulations with the changes introduced by: Resolution 102 of 30 January 2009 Resolution 304 of 9 May 2008 Resolution 123 of 27 October 2006 Study Regulations Attachment to Resolution No. 99 of the Senate of the University of Varmia and Mazury in Olsztyn of 30 June 2006 For the University’s own use 1. GENERAL PROVISIONS §1 1. A person becomes the Student of the University of Varmia and Mazury in 2. After the matriculation ceremony the student receives the student’s record book and ID card. The student’s record book is a document presenting the course and results of studies and is owned by the student. The ID card is a document confirming the student’s identity. 3. The Rector is the principal of all students. The dean, the head of a basic organizational unit, is the superior of all the students in a department. 4. Students of first-cycle (undergraduate) programme and second-cycle (graduate) programmes as well as one-cycle Master’s programme constitute self-government. The organs of the self-government are the sole representative of all the students. The self-governments acts upon Higher Education Act and regulations passed by the university self-government legislative organ, defining the rules of organization and mechanisms of self-government, including the kinds of one-man and collegial organs, a way of choosing them and their powers. 5. The University may levy fees for the educational services it provides in line with the regulations of the Higher Education Act. 6. The conditions of payment for studies are defined in a contract signed between the student and the university. Students who enrolled before Higher Education Act became effective and in the academic year 2005/2006 pay the fees for their courses according to the rules binding heretofore until the completion of their studies as planned in the programme. 7. Foreigners when commencing and pursuing their studies are subject to the regulations of Higher Education Act. The Rector decides on their enrolment.
2. ORGANISATION OF STUDY §2 1. The academic year commences on the 1 of October and ends on the 30 of September of the following calendar year. 2. The academic year consists of: - two 15-week (periods of didactic courses) semesters; - two examination sessions (winter and summer) and two retake examination sessions (winter and autumn); - winter and summer holiday, lasting not less than 6 weeks, with summer break at least 4 weeks long, continuously. 3. Prior to commencement of every academic year, the Rector determines its organization. The Rector may announce additional days free from didactic activities and when need arises, break the latter on certain days and in certain hours. 4. Detailed organization of the academic year and the schedule of every examination session at every department, faculty and year are determined by the dean 5. in agreement with the student self-government. 6. The didactic activity may commence earlier than the 1 of October, thus other dates of examination sessions are admitted, depending on the decisions of faculty authorities §3 1. The University provides first-cycle programme, second-cycle programme and one-cycle Master’s programme. 2. The studies are conducted in line with study plans and curricula approved by the Faculty Board, according to guidelines determined by the Senate, after consultations with thr faculty student self-government. 3. At faculties with two cycles of study, enrolling in the studies denotes enrolling in the first-cycle programme (B.Sc. or B. A. or engineer). 4. In order to apply to the second-cycle programme of any study, the Student must have a degree of M. A, B. A. or engineer, or any other equivalent title in the same or different field of study. Detailed conditions of enrolment are determined by the Faculty Board. A ranking list of the final result of studies (without rounding to a full mark) is the main criterion for enrolment – within set admission limits. Exam results may also be the basis for qualifying to the studies. 5. The student follows the studies according to the study plan and curriculum binding in the academic year when he started his studies. The Faculty Board may introduce changes in the study plan and curriculum, yet not later than 5 months before the academic year commences. 6. Paragraph 5 is not applied to students retaking a year or transferred from another school to the same specialization and continuing their education after at least one year of leave. In such cases the student must catch up with the study plan and curriculum. The range, way and deadline to catch up are determined by the dean of the faculty. 7. Courses may be conducted via distance learning methods and techniques, respecting the conditions outlined by the minister competent for higher education matters. 8. Courses at the university and testing knowledge and skills of the students as well as diploma exams may be conducted in a foreign language. The diploma thesis may also be written in a foreign language. §4 1. A weekly timetable made after consultation with the faculty self-government of students is announced to the students not later than 7 days before the semester commences. 2. A detailed timetable of an examination session is announced to the students not later than 7 days before the session. §5 1. In order to make students’ education more efficient, every year of students has a tutor, at full-time studies also student groups and student research clubs have their tutors. Decisions in this matter are taken by the dean. 2. Year tutors and group tutors are appointed and dismissed by the dean after consultations with the faculty student self-government. The tutor’s duties consist in helping, advising and supporting students in matters relating to their didactic and social problems, as well as issuing opinions at the request of the student or upon the dean’s motion in individual cases relating to the course of studies. 3. Detailed duties of year tutors and student clubs tutors are determined and approved by the dean. §6 1. If there are a few specializations in a field of study, the student chooses one by the deadline set by the dean. 2. If organizational conditions make it impossible for all the students to join a specialization they chose, the list is established by the dean, with regard to the heretofore results students achieved and their talents and interests. 3. The rules described in paragraph 2 are applied respectively in the choice of specialist workshops and diploma seminars. §7 1. The student who achieves at least good academic results may study according to an individual study plan and curriculum. 2. Detailed rules of the above study are determined and approved by the faculty board, which also appoints an academic tutor of the student. The faculty board may surrender its authority in this matter to the dean. Upon motion the dean may propose, the didactic commission of the faculty delivers an opinion concerning studying according to an individual study plan and curriculum. 3. Determining the individual study plan and curriculum consists in widening the range of knowledge within the scope of the field/macro-field of study or specialization or in changing the study profile, combining two or more specializations within one or more fields/macro-fields of study, and in participating in research programmes. Studying according to an individual study plan and curriculum may lead to shortening the period of studies at the university. 4. Students with individual study plans and curricula are provided with special scientific and didactic help as well as individual choice of contents and forms of education. 5. By the end of the academic year, the academic tutor presents to the dean information about the student’s progress. If the student does not achieve satisfactory results, the dean asks the faculty board to withdraw the permission the student was given to study according to the individual study plan and curriculum. §8 1. The dean may agree for the individual organization of studies of the student who: 1) studies in two fields/macro-fields of study/specializations, 2) is a single parent, 3) is disabled, 4) is especially engaged in the social activity in the student community, 5) is in a difficult situation, recognized by the dean in consultation with the faculty student self-government, 6) is a member of a national sports team, substitute national team or university national team, irrespectively of club membership, 7) completes part of their studies in other Polish or foreign higher education schools. 2. Individual organization of study consists in establishing individual deadlines to fulfil academic duties resulting from the study plan. This kind of study organization should not lead to prolonging the period of studying. 2a. Individual organization of studies does not release the student from the duty to pass the courses provided for in the study plan and curriculum. 3. The students indicated in paragraph 2 give report of their progress at the end of a semester or year. 4. The dean determines the rules and scheme of the individual organization of study for a period not longer then one academic year. 5. In case when the students violate the rules of individual organization of study or lack academic progress, the dean may withdraw his permission for this scheme of study. 4. STUDENT’S RIGHTS AND DUTIES
§9 The student has the right to: 1) pursue knowledge, 2) develop his own scientific and artistic interests and use for this purpose rooms and facilities of the University within its financial and organizational capacity, 3) participate in scientific, development and implementing research work at the University, 4) associate in student research clubs, university student organizations and culture and sports organizations and associations according to rules defined in Associations Act, 5) receive financial help, according to rules defined in the regulations of establishing the value of, awarding and paying financial help to the Students of the University of Varmia and Mazury in Olsztyn, 6) issue comments and postulates to the authorities of the university – through organs of the student self-government – concerning study plans and curricula, organization of studies, social and financial conditions and other issues concerning the realization of didactic process, 7) receive help from academic teachers and University organs, 8) health protection and medical care, 9) receive awards and distinctions. §10 1. Enrolment in the first semester (year) of study is pursuant to the general regulations of recruitment passed by the university senate. 2. In case of failing to undertake studies – the dean drops the student form the rolls. 3. Unexcused absence at obligatory classes provided for in the study plan and curriculum in the period of at least first three weeks of the first semester of one-cycle Master’s programme as well as first-cycle programme and second-cycle programme means that the student did not take up studies. §11 The Student may apply for: 1) a transfer to another school, to a different field/macro-field of study, 2) a change of the form of studies, 3) taking up studies in more than one field/macro-field of study or specialization or for studying any courses at his university or any other universities, according to regulations set in §18 and §19, 4) taking up studies with individual study plan and curriculum or individual organization of studies, according to regulations set in §7 and §8. §12 1. The student of the university who intends to transfer to another higher education institution is obliged to: 1) write to the dean to inform him not later than 14 days prior to the intended date of transfer about the name of the school which he intends to continue his studies at, 2) submit the clearance slip, 3) return the student ID card. 2. The dean in his decision determines the date of withholding payment of the scholarship or any support from financial benefits fund to the student who informed about the transfer to another school. §13 1. The student of another higher education institution, including a foreign one, after completing the first year of study may apply to be admitted to the university, if he fulfilled all the duties resulting form the rules and regulations of his previous school. Fulfilment of the duties is to be confirmed by the dean of the school. 2. The dean deciding to admit the student defines the conditions, date and way of making up for all outstanding obligations resulting from differences in study plans and curricula. 3. The dean may refuse to admit the student if organizational considerations are preclusive. 4. If the decision is positive, the student indicated in paragraph1 takes the oath. The text of the oath signed by the student is kept in his personal data file. §14 The regulations indicated in §13 paragraph 1-3 are applied respectively to the change of the form of studies. §15 1. The decision transferring the student to another field/macro-field of study is taken by the dean. The condition which the student has to fulfil to apply for the transfer is to present to the admitting dean a certificate issued by the current dean confirming he fulfilled all the duties in the current field/macro-field of study. The dean of the admitting faculty without delay informs the dean of the current faculty about the positive decision. 2. The decision indicated in paragraph 1 may be conditioned by passing a test of knowledge, capacity or talents which are required of the student to study in the new field of study. The dean determines its scope and procedure of holding it. §16 1. The dean upon taking the decision to transfer or admit the student in cases described in §13-15 determines the terms, date and way in which the student has to make up for all outstanding obligations resulting from differences in study plans and curricula. At the same time, the dean decides to approve some courses as passed on the basis of the exams which the student passed and credits the student received so far. 2. If the student repeated a semester or year before changing schools or fields of study, these circumstances are understood in the present study regulations to take place at the university or field of study which the student is transferred to. §17 The dean refuses to admit the student from another school, including a foreign one, as well as transferring to another field/macro-field of study or changing the form of the studies if the organisational considerations are preclusive and when the student: 1) has not completed the firs year, 2) is suspended, 3) is expelled from school, 4) is subject to disciplinary procedures. §18 1. The student may study more than one field/macro-field of study or more than one specialization at his university or in another higher education institution. 2. Taking up studies in an additional field/macro-field of study/specialization or studying other courses is conditioned by being granted the consent of the dean who is in charge of the field/macro-field of study declared by the student to be his basic one. 3. The dean may refuse to admit the student if organisational considerations are preclusive. 4. The dean of the faculty at which the student is to take up additional study, determines the study plan and curriculum on the basis of the regulations set by the faculty board and defines the conditions, date and way in which the student has to make up for all outstanding obligations resulting from differences in study plans and curricula. 5. The student who has not completed a year or a semester in the additional field/macro-field of study/specialization is dropped from the rolls at this field/macro-field of study/specialization by the dean’s decision. 5a. If the student is dropped from the rolls at his basic field/macro-field of study, the additional field/macro-field of study becomes the basic one. 6. The rules of awarding financial support to students who study in an additional field of study are defined in the regulations of establishing the value of, awarding and paying financial help to the Students of the University of Varmia and Mazury in Olsztyn. §19 1. Additionally to his basic field/macro-field of study, the student may study additional courses in another field/macro-field of study or specialization at the university or any other higher education school, after informing his dean and being granted the consent of the admitting dean. 2. The dean of the faculty at which the student intends to study such courses may refuse to admit the student if organisational considerations are preclusive. §19a 1. Being granted the dean’s consent, the student may complete part of his studies in another school according to rules set forth in agreements and in student exchange programmes in which the university is a signatory. 2. The dean approves the study plan and curriculum which will be followed at another university and determines the conditions, dates and way in which the student has to make up for all outstanding obligations resulting from differences in study plans and curricula. 3. Getting credits for the courses included in the study plan and curriculum and the results achieved at another university are treated as equal with the credits and results achieved at the University. 4. The dean grants credits for the courses done as a part of student exchanges with other universities. 5. When a semester credit scheme is binding for the field/macro-field of study at the University, and the student studies for a year at a different university, the dean of the faculty may set another, other than defined in §24, grading period. §20 1. The graduate of the university or another school may apply for the second or higher year of studies if he has a diploma of completing studies in a related field of study. 2. The dean of the faculty admitting the graduate of the University or another school determines the year of studies which the student may join and the dates and way of making up for all outstanding obligations resulting from differences in study plans and curricula. 3. Accepting the graduate may take place at the beginning of a semester or academic year, in accordance with the rules defined in §1 paragraph 1 and 2, and §13 paragraph 3. §21 1. It is a basic duty of the student to follow the oath and study regulations. 2. The student is obliged in particular to: 1) participate in the courses and organisational activities in accordance with the study regulations, 2) take exams and participate in student internships, and fulfil other requirements set in the study plan and curriculum, 3) inform the dean in writing without delay about discontinuing studies, 4) follow the regulations, instructions and decisions binding at the University, 5) pay fees on time in line with the rules set at the University, 6) notify the dean’s office without delay about the change in personal data important for the course of studies, especially change of name, surname, address, and about destroying or losing the student’s record book and student ID card. 7) respect the University’s property §22 The student bears disciplinary responsibility to a disciplinary commission or arbitration of the faculty board of the self-government for breaching the regulations binding at the University and committing a deed disgraceful for a student. §23 1. The faculty board determines the courses in the study plan which are obligatory and the manner of passing them. A course is completed with an exam or receiving credits. 2. The faculty board determines sequence subjects within the study plan which are understood to be courses which are attended and passed only after passing the courses determined by the faculty board to be prior to them in a given sequence of courses. 4. PASSING A YEAR §24 1. A semester or an academic year is a grading period. The faculty board determines the grading period for a given course in the study plan. 2. A course or internship is passed only if the student meets the requirements determined by the academic teacher or internship supervisor, in accordance with the guidelines of the faculty board. In justified cases the dean may exempt the student from retaking the classes of the course provided for in the study plan of a given subject or internship which he already passed. 3. A semester (year) is passed only if the student receives credits for all classes and internships and passes all exams provided for in the study plan for a given semester (year). If according to the study plan approved by the faculty board the basis for passing a semester (year) consists in receiving a given number of points, passing follows receiving the set number of points. 4. The number of exams in an academic year cannot exceed 8, not more than 4 each semester. 5. The student takes an exam in possession of the student’s record book and the periodical evaluation form, having obtained credits for obligatory classes from a given course. 6. The student returns the student’s record book and the periodical evaluation form to the dean’s office by the date determined by the dean. 7. The student who has not obtained credits for obligatory classes and who voices justified strictures towards impartiality of giving credits, has the right to make a motion to the head of the unit in charge of the classes to take a test before a commission. The student has to apply within 3 day of the day when the credits are announced. The head of the organisational unit of the faculty (institute, chair, department, clinic, and centre) may order checking students knowledge or skills before a commission. 8. The above commission consists of: the head of the competent organisational unit as the chairman of the commission, the year tutor, the course instructor, another specialist in the field and a representative of the faculty student self-government. 9. The procedure of conducting classes and awarding credits for the classes conducted in interfaculty units is based on the regulations defined by the faculty boards of the competent units and approved by the Rector. 10. Passing the course is confirmed with an entry in the student’s record book and on the periodical evaluation form. §25 1. The instructor of the course awards credits for obligatory classes indicated in §23 on the basis of attendance, student’s active participation in the classes and his results. The instructor is obliged to announce to the students – at the first meeting – the requirements that have to be fulfilled to pass the course. In case of courses concluded with an exam, the examiner announces the obligatory contents and the form of the exam. 2. The student who participates in research and implementation works may be absolved form participating in the classes of the course thematically related to the research project. The decision in this matter is taken by the head of the course upon motion of the student approved by the person in charge of the research project or the tutor of the student research club. This person informs the head of the unit in charge of the course and the dean about the decision. §26 1. Lectures are conducted by academic teachers with the title of professor, professor of arts or Ph.D. with ‘habilitation’, Ph.D. with ‘habilitation’ in arts, and those who have II degree qualifications in arts and artistic disciplines. 2. In case of long absence caused by a disease or stay abroad of the academic teacher indicated in paragraph 1, the dean in agreement with the faculty board may entrust conducting lectures to an academic teacher with a title of a doctor, doctor in arts or with I degree qualifications in arts and artistic disciplines. §27
§28 1. The dean drops from the rolls the student who: 1) did not take up the studies, 2) dicontinued, 3) was punished with a disciplinary expulsion form the University, 4) did not hand in the diploma thesis or did not take the diploma examination on time. 2. The dean may drop from the rolls the student if: 1) the student does not make any academic progress, the student did get credit from obligatory courses provided for in the study plan and curriculum, in accordance with §25 paragraph 1 of the Study Regulations, 2) the student does not pass a semester or a year in appointed time, 3) the student fails to pay the fees resulting from the course of studies. 3. The dean may drop from the rolls the student of a given year during a semester if his lack of progress is stated. 4. The student who is dropped from the rolls gets his documents back having submitted a clearance slip and giving back his student ID card. §29 1. The rules for and procedures of participation and passing internships provided for in the study plan are determined in the regulations of internships approved by the faculty board. 2. The decision regarding internships indicated in paragraph 1 is taken by the dean or an internships tutor appointed by the dean, who may: 1) give credit to the student on the basis of a certificate from a company confirming the internship 2) state that the internship is passed in part or as a whole if the student participated in a research camp, provided the programme of the camp meets the requirements defined in the educational programme of a given internship, 3) release the student from the internship, instead accepting a project the student prepared, if the project meets the requirements defined in the educational programme of the internship, 4) withdraw the student from the internship if he violates the regulations of the company where he does the internship, 5) not give credit for the internship if the student did not meet the conditions defined for the internship. 3. By the dean’s decision the student who did not pass the internship is: 1) given a different deadline to complete the internship (if it does not clash with classes provided for in the study plan and does not constitute an obstacle in passing a semester/year, i.e. is not a part of a sequence), 2) to retake the internship pursuant to the same conditions as retaking a semester. §30 1. The form of gaining credits for particular courses is determined by the faculty board. 2. The following marks are applied to evaluate exams and tests: - very good (5.0) - good plus (4.5) - good (4.0) - satisfactory plus (3.5) - satisfactory (3.0) - unsatisfactory (2.0) 3. The University adheres to European Credit Transfer System (ECTS). Apart from marks, the students are awarded points for exams and classes. Points constitute numerical value assigned to courses and reflect the ‘workload’ the student must perform to get credit for the course. 4. The board of the basic organisational unit approves detailed evaluation expressed in points of the results of education for particular courses, in accordance with the rules of the inner system of academic results evaluation. 5. To pass a semester the student must get the number of ECTS points which is provided for in the study plan and curriculum, ranging from 27 to 33. 6. To pass an academic year the student must get 60 ECTS points. 7. The organisation and course of studies allow for transfers and accepting results achieved by the student in another organisational unit of the same or different school, including a foreign one, in accordance with the system of results transfer, determined by a minister competent in the matters of higher education. §31 1. The exam is conducted by an academic teacher teaching a given course or another specialist appointed by the head of the organisational unit and should be announced to the students before the examination session. 2. The student is obliged to take exams within terms set forth in the organisational framework of the academic year and agreed with the examiners. 3. The student who did not take an exam on the set date is obliged to present to the examiner an excuse of his absence within 7 days. If the examiner accepts the excuse as satisfactory, he assigns a new date of the exam. 4. If the examiner does not accept the excuse as satisfactory, the student has a right to apply to the dean within 7 days. The dean’s decision is final. 5. The student, with the examiner’s consent, may take exams before the examination session, still maintaining the right to take the exam three times in one session. A negative result of the exam taken before the session is not entered into the student’s record book. 6. If the student receives an unsatisfactory mark in the session, he has a right to take two retake exams from every failed course. 7. Passing courses which are not concluded with an exam may take place during the examination session if the dean and the faculty student self-government give their consent. 8. Passing or not passing an academic year should take place by the 30 of September, despite the number of times exams were taken. Student internships do not undergo this regulation. 9. The fact that the student fulfilled the requirements for a given semester provided for in the study plan is confirmed by the dean in the student’s record book and on the periodical evaluation form. §32 1. To a motion of the student, submitted within 3 days of the second retake exam, in which he voices essential strictures towards impartiality of the course of the exam, the next retake exam may be held before a commission. 2. The exam before a commission should be held within 10 days from submitting the motion. 3. The commission is appointed by the dean, who is its chair. 4. The commission comprises: the dean (in special cases an academic teacher authorised by the dean) as the chair, the instructor of the course, a second specialist in the field of study the exam pertains to or a related field, the tutor of the year, a representative of student self-government. §33 1. If the student did not pass a semester, the dean issues a decision: 1) ordering him to repeat the failed courses (course) pursuant to the same conditions as retaking a semester – pertains to sequence courses 2) ordering him to repeat not more than two courses, at the same time continuing the studies conditionally on the next year of studies – pertains to non-sequence courses; 3) dropping the student from the rolls. 2. paragraph (cancelled) 3. The dean may let the student repeat a course/courses or semester (year) only upon written motion of the student, submitted after the end of the year or semester which he failed to pass. On taking the decision the dean determines the conditions of continuing studies. 4. The student may be given a permission to repeat a semester or a course not more than once in the course of studies, unless the second failure to pass was due to a persistent illness or other important reasons appropriately justified. Repeating a semester or courses is fee-paying. The terms of levying fees are determined by the University’s senate. 5. The regulation of paragraph 1 point 1) does not pertain to first year students. 6. The student who repeats a semester has student rights, including the right to financial support. Procedures and range of such help are determined by the regulations of establishing the value of, awarding and paying financial help. §34 1. The student repeating a given year or semester may be granted a permission to participate in some courses of the next year and take exams and be awarded credits, if the courses do not violate the sequences of courses set at the faculty. The dean makes such decision after consultation with academic teachers conducting the courses. 2. In cases indicated in paragraph 1, the dean determines the deadline by which the student is obliged to get credits or pass an exam from courses whose failing led to not passing the semester (year). §35 1. Readmission to the studies in the case of a person who discontinued the studies or who was dropped from the rolls at the first year of studies takes place on the basis of general provisions of recruitment to higher education institutions. 2. The student who passed the first year and discontinued studies or was dropped from the rolls due to unsatisfactory academic progress has a right to be readmitted after being granted the dean’s consent, yet not earlier that in the next academic year and not later than after 3 years of discontinuation. 3. The dean determines the year and semester into which the student may be readmitted and the range, way and term of making up for all possible outstanding obligations resulting from differences in study plans and curricula. The dean may apply the regulation of §15 paragraph 2, yet he determines the courses which he assumes to be completed and passed. 4. Upon motion of the student readmitted to the studies, the dean may approve his participation in some courses of the next year and taking credits and exams thereof, if it does not violate the sequence of courses set at the faculty. 5. In cases indicated in paragraph 4, the dean sets forth the deadline, by which the student is obliged to get credits or pass an exam from subjects whose failing led to not passing the semester (year). 6. Readmission to the studies is unacceptable in the case of people who were disciplinary expulsed from the University, if 3 years have not pass since the disciplinary decision became legally binding, unless the punishment was erased in procedures determined by the regulations of Higher Education Act. 7. Readmission to the studies in the case of a person dropped from the rolls in accordance with § 28 paragraph 2 point 3) may take place after paying due fees resulting from the course of studies. 5. LEAVES §36 1. The student may be granted the following leaves: 1) health leave – as a result of a persistent illness, confirmed by an appropriate doctor’s certificate, 2) compassionate leave – on giving birth to a child or other important situations, appropriately documented, 3) special leave – when the student is delegated to study abroad, which depending on their length are: - short-term – granted to the student who participates in group trips in Poland or abroad organised by the University or student organisations for a period shorter than a semester, - long-term – granted for a year or a semester (does not pertain to special leaves) 2. The leave is granted by the dean. 2a. The student who studies in more than one field/ macro-field of study is granted the health leave by the dean of his primary field/macro-field of study, who without delay informs the dean of the additional field/macro-field of study. The health leave which is granted concerns all the studied fields of study. 2b. The student who returns form the health leave is obliged - before recommencing the studies – to present the dean with a doctor’s certificate informing about his capacity to continue the studies in the given field/macro-field of study. Given lack of such capacity, the student should once again apply to the dean for a health leave. The regulations of paragraph 1-3 are applied respectively. 2c. The student who does not regain capacity for further studies and does not apply to the dean for a new health leave is dropped from the rolls. 3. Granting a leave is confirmed by an entry in the student’s record book. 4. Granting a long-term leave (pertains also to the special leave) may justify postponing the term in which the student is to graduate. 5. A short-term leave does not absolve the student from the obligation to get credits and pass exams from the courses provided for in the timetable for a given semester in due time. 6. The student returning from a leave cannot be treated according to the Study Regulations as the one repeating a year. §37 1. The student applying for a leave submits a justified application letter asking the competent dean for the leave. Such a letter is submitted directly after the health reasons or any other important circumstances originate. 2. If the student took some exams by the time he applied for a leave, their results are taken into account after the leave comes to an end. 3. During a leave the student may, with the dean’s consent, take part in some courses and get credits and take exams from these courses. 4. The student of one-cycle Master’s programme may be granted a long-term leave not more than two times, and the student of first-cycle programme and second-cycle programme – once, except for the health leave. §38 During a leave the student keeps students’ rights, including the right to get financial support. The procedure and range of granting financial support is defined in the regulations of establishing the value of, awarding and paying financial help. 6. SCHOLARSHIPS, AWARDS AND DISTINCTIONS §39 1. The student who completed a year of studies within the term provided for in the present Study Regulations and achieved a high average of marks or had exceptional sports achievements may be granted: 1) a scholarship of a minister for academic achievements, 2) a scholarship of a minister for exceptional achievements in sports, 3) a scholarship for academic or sports achievements. 2. Detailed rules and procedures of granting scholarships indicated in paragraph 1 are defined in: the regulations of granting the minister’s scholarship for academic or sports achievements and in the regulations of establishing the value of, awarding and paying financial help for the students of the University of Varmia and Mazury in Olsztyn. 3. The rector may grant awards and distinctions to the student who: 1) achieves high academic results, 2) has important achievements in student research movement, 3) proves exceptionally active in student self-government and other student organisations and associations. 4. The student indicated in paragraph 3 may be honoured with: 1) a praise of the Rector or the dean – oral or with entry to the student book, 2) a diploma, an address of congratulation of the rector or the dean, 3) an award sponsored by public institutions, scientific associations, social organisations and foundations, in accordance with the regulations binding for these awards. 5. An award indicated in paragraph 3 may be granted to the student who: 1) meets the conditions defined in paragraph 3, 2) completed a semester (year) within the term determined in the present regulations, 3) achieved an average of marks from all courses in a given year not lower than 4.0. 6. An award indicated in paragraph 3 may be paid once or twice an academic year. 7. Detailed rules of awarding awards and distinctions are determined in separate regulations. 8. There is a special way of honouring the student in a given academic year, awarding him a title of: 1) the best graduate: - of a faculty - of the University 2) the best student: - of a faculty - of the University 3) the best sportsman of the University. 9. Rules and procedures of awarding titles indicated in paragraph 8 are determined by the rector in a regulation 10. The faculty board may establish other forms of honouring students of a given faculty. If such a distinction entails a financial award, it is financed from the faculty budget. 7. DIPLOMA THESIS
§40 1. The diploma thesis is obligatory at one-cycle Master’s programme and second-cycle Master’s programme. 1a. The diploma thesis is obligatory at first-cycle programme if writing it falls into educational standards of a given field/macro-field of study. 2. The student is obliged to hand in the diploma thesis in the dean’s office in the form of a bound copy and burnt on a CD, in artistic fields of study additionally an artistic work, not later than: - on the 15 of February – at studies completed in winter semester; - on the 30 of June – at studies completed in summer semester. The number of bound copies of the diploma thesis and an additional number of artistic works at artistic studies are determined by the dean. 3. Upon motion of the student’s supervisor or the student the dean may postpone the deadline for submitting the diploma thesis in case of: 1) the student’s persistent illness, confirmed by a doctor’s certificate, 2) impossibility of preparing the thesis within the time limits due to important reasons independent of the student The deadline for submitting the thesis in such cases may be postponed but not more than 3 months from the terms determined in paragraph 2. 4. If the supervisor of the student is absent for a longer period of time, which could prolong the period of preparing the thesis by the student, the dean is obliged to appoint a person who take over the duty of supervising the thesis. The change of the teacher supervising the thesis within the last 6 months before graduation may be the basis for postponing the deadline when the thesis is due, pursuant to the rules determined in paragraph 3. 5. Postponing the deadline of submitting the diploma thesis prolongs the studies. §41 1. The diploma thesis or the artistic work is prepared by the student under the supervision of an authorised academic teacher, i.e. an academic teacher with the academic title of professor, professor of arts or holding an academic degree of doctor with ‘habilitation’, doctor with ‘habilitation’ of arts, or having II degree qualifications in arts and artistic disciplines. In justified cases the faculty board may authorise an academic teacher with the academic title of doctor, doctor of arts or having I degree qualifications in arts or artistic disciplines to supervise the diploma thesis or artistic work. The diploma thesis should include a summary in a modern language. With the dean’s consent it may be written in one of the congress languages, and then it should include a summary in the Polish language. 2. If organisational terms allow, the student has the right to freely choose an academic teacher who will supervise his thesis or artistic work. The regulations of §6 paragraph 2 and 3 are applied respectively. 3. The titles of diploma thesis should be agreed upon and announced for students to choose from after approving by the institute or chair board (or the head of an independent department): 1) at first-cycle programme - one year before the graduation date; 2) at one-cycle Master’s programme – not later than a year and a half before graduation time; 3) at second-cycle programme – in the first semester of study. 4. Upon justified motion of the student, after consulting the current supervisor, the dean may give his consent to the change of the supervisor of a diploma thesis or artistic work. 5. The student’s academic, professional and artistic interests as well as organisational and staff capacity of the University should be taken into consideration when establishing the topic of the diploma thesis. 6. A work prepared by the student as a result of his activity in the student research movement can be accepted as his diploma thesis if the student’s individual input into preparing the work is considerable and can be evaluated. 7. Copyright of the diploma thesis is regulated in separate laws. 8. The student makes a statement expressing his agreement to enable the University to use this diploma thesis for academic, research and didactic purposes, according to the pattern established at the University in separate regulations. §42 1. The thesis and artistic work (at artistic studies additionally) are evaluated by the supervisor and a reviewer appointed by the dean from among academic teachers in this field who have the academic title of professor, professor of arts or an academic degree of doctor with ‘habilitation’, doctor with habilitation of arts, or having II degree qualifications in arts and artistic disciplines. 2. The dean may appoint to be a reviewer an academic teacher who has the academic degree of doctor, doctor of arts or having I degree qualifications in arts or artistic disciplines. 3. If the supervisor of the diploma thesis or artistic work at second-cycle and one-cycle Master’s programme holds the academic degree of doctor, doctor of arts or I degree qualifications in arts or artistic disciplines, the dean appoints to be the reviewer an academic teacher who has the academic title of professor, professor of arts or an academic degree of doctor with ‘habilitation’, doctor with habilitation of arts, or having II degree qualifications in arts and artistic disciplines. 4. In case of discrepancies in evaluating the diploma thesis or artistic work, the dean decides to allow the student to take the diploma exam after consulting another reviewer appointed from among the authorised teachers. 5. If the mark given by the second reviewer is negative, upon motion of the student submitted within 14 day the dean refers the student to repeat the semester (year), if the student does not submit the motion, he is dropped from the rolls. §43 1. The student who got credits from all courses and passed all exams provided for in the study plan and passed all internships but did not hand in his diploma thesis within the deadline determined in w §40 paragraph 2 or paragraph 3, and in the case of artistic fields of study additionally did not get a positive evaluation of his artistic work, is dropped from the rolls. 2. Reinstatement of the student to the studies may take place not earlier than the next academic year and not later than after two years of discontinuation, with the dean’s consent. 3. Detailed conditions for reinstatement are determined by the dean, on the basis of the regulations established by the faculty board. 8. DIPLOMA EXAMINATION
§44 1. The diploma examination applies to the first-cycle programme, second-cycle programme and one-cycle Master’s programme, with the exemption determined in §47 paragraph 1. 2. To be eligible to take the diploma examination, the student has to: 1) get credits and pass exams from all courses and complete internships provided for in the study plan, 2) get at least ‘satisfactory’ mark for the diploma thesis at the second-cycle programme and one-cycle Master’s programme, and at the firs-cycle programme if the academic standard of the field/macro-field of study provides for preparing such a thesis. 3. The diploma examination takes place before a commission appointed by the dean. 4. The procedure of organising and the range of knowledge required at the exam for particular fields of study are determined by the faculty board. The scope of the exam has to be concordant with the study plan and curriculum (2/3 of the topics related to the field of study and 1/3 to the specialization). 5. With the dean’s consent, the diploma examination may be taken in one of the congress languages. Then translation should be attached to the examination minutes. 6. The regulation of paragraph 4 does not apply in the procedure of conducting the diploma exam in the field of philology, at neophilological specializations. 7. The diploma examination may be understood to be passed if the student’s answers to every question will be at least ‘satisfactory’. 8. The exam is evaluated according to the pattern set forth in §30 paragraph 2 of the present Regulations. §45 1. The diploma exam should take place within a period not exceeding 3 months of the date of submitting the diploma thesis. 2. If the term for submission is prolonged, as described in §40 paragraph 3, the diploma exam should take place within a month of the new date of submission. 3. The dean may establish an individual date for the diploma examination for the student who submitted the thesis prior to the deadlines determined in §40 paragraph 2. 4. The student of veterinary medicine should get credit for all courses and pass all the exams provided for in the study plan of the last semester by the 15 of April. In justified cases the dean may prolong this term by not more than a month. 5. The student of the medical faculty should get credit for all courses and pass all the exams provided for in the study plan of the last semester by the 30 of June. In justified cases the dean may prolong this term by not more than a month. §46 1. If the student receives ‘unsatisfactory’ result or without justified excuse fails to take the exam on the appointed day, the dean appoints the second date of the exam as final. 2. The second diploma exam cannot take place earlier than after a month and later than three months of the first one. 3. If the student does not pass the exam in the second term, the dean takes a decision to: 1) allow the student to retake the last year or semester of the studies (if the student did not retake any semester in the course of the studies) or 2) drop the student from the rolls. 4. Readmission to the studies may take place pursuant to the rules determined in §43 paragraph 2 and 3 of the present Regulations. §47 1. Graduation is a result of passing the diploma exam with at least ‘satisfactory’ result and at medical and veterinary studies after passing the last of the exams provided for in the study plan with at least ‘satisfactory’ result. The graduate receives a diploma of completing studies in a field/macro-field of study, with an annex confirming being granted relevant professional title, in accordance with the separate regulations. The original of the diploma confirming completing the studies is issued only in the Polish language. The procedure of documenting the education of the student is regulated by separate laws. 2. The final result of studies is calculated on the basis of: 1) average of the marks from all exams and credits for courses not completed with exams gained in the course of studies; 2) the final mark for the diploma thesis; 3) the final mark for the diploma exam (for nursing studies the final mark for the diploma exam is the average of marks for the theoretical and practical parts of the exam); 4) the final mark for the artistic exam (for artistic fields of study). 3. The result is: 1) the sum of: 0.7 of the mark indicated in paragraph 2.1. and 0.2 of the mark indicated in paragraph 2.2, and 0.1 of the mark indicated in paragraph 2.3 for the following studies: one-cycle Master’s programme and second-cycle programme and first-cycle programme in the fields/macro-fields of study for which the academic standard and the study plan, and curriculum provide for the diploma thesis, with the exception of the artistic fields of study, and medical and veterinary studies, 2) the sum of: 0.7 of the mark indicated in paragraph 2.1 and 0.1 of the mark indicated in paragraph 2.2, and 0.1 of the mark indicated in paragraph 2.3, and 0.1 of the mark indicated in paragraph 2.4 – for artistic fields of study, 3) the mark indicated in paragraph 2.1 – for the medical and veterinary studies, 4) the sum of: 0.7 of the mark indicated in paragraph 2.1 and 0.3 of the mark indicated in paragraph 2.3 – for the fields/macro-fields of study conducted at first-cycle programmes where the academic standard and the study plan and curriculum do not provide for preparing such a thesis. 4. In the diploma of completing the studies the following entries are made: 1) the name of the faculty and field of study; 2) the scope, i.e. the completed specialization and 3) the final result of the studies, rounded to a full mark, in line with the rule: - up to 3.66 – satisfactory (3.0) - from 3.67 to 4.33 – good (4.0) - above 4.33 – very good (5.0). 5. At medical and veterinary studies in the diploma of completing the studies the final result is rounded to a full mark in line with the rule: - up to 3.5 – satisfactory (3.0) - from 3.51 to 4.00 – good (4.0) - above 4.00 – very good (5.0). 6. Rounding to a full mark (paragraph 4 and 5) pertains only to the entry in the diploma; in the annex to the diploma and in other certificates the real result of the studies calculated according to paragraph 3 is given. 7. The examination board may heighten the final mark indicated in paragraph 3 point 1 and 2 by one mark if the student received from the diploma thesis and diploma exam (at artistic studies also from the artistic exam) ‘very good’ marks and in the last two years of studies had an average of credits and exam marks not lower than 4.0. 8. At veterinary and medical studies the dean may heighten the final mark indicated in paragraph 3 point 3 by one mark if the student’s average from credits and exams in the last four semesters was not lower than 4.0. 9. The graduate has the right to keep his student’s record book. 10. Before the diploma of completing the studies is issued, the graduate should pay all the liabilities to the University, fill the clearance slip and return the student ID card. 11. Upon motion of the student and the graduate who obtained his diploma by the 31 of December 2004, the dean may issue the so called ‘The course of studies record’, which apart from the list of courses, the number of hours and marks may contain the names of specializations, names and addresses of institutions, including foreign ones, in which the student passed courses or internships with the dean’s consent. 9. FINAL PROVISIONS §48 The Dean shall decide on the issues concerning the rules and procedures of study not covered by the Study Regulations. §49 1. The student has a right to appeal to the Rector within 14 days from the decision of the Dean on the matters concerning the Student’s rights and duties. 2. The Rector’s decision is final. §50 The Study Regulations of the University of Varmia and Mazury in Olsztyn were passed by the Resolution of the University No. 99 of 30 June 2006 and become effective on the 1 of October 2006. Consulted with the legislative organ of the Student Self-government. Resolution of the University Board of Student Self-Government of 27 June 2006. |